Business Support Officer - x2 Roles

We adopt a ‘name blind’ approach to shortlisting. Recruiting managers will not have access to personal information, including your name and contact details, until a shortlisting decision has been made - please note that this also includes any CV uploaded. Equality monitoring information is not accessible by recruiting managers at any stage.
Kirklees
Growth & Regeneration
Skills & Regeneration
37 (Reduced hours and flexible working patterns will be considered for these roles, within standard office hours, Monday to Friday).
2
Huddersfield and surrounding areas
Permanent
Grade 5

£23,500 - £23,893

This post is hybrid working post which will incorporate a balance of homeworking and rota-based in office working.

These posts are located within Growth and Regeneration, supporting teams across the Directorate including Capital Delivery, Major Projects, Housing Growth, Business, Employment and Planning.

The roles involve the use of a range of software and databases.  The primary database used in the department is SAP, however, you will also be required to use Outlook, Teams, Word, Excel and Skype.  Whilst full training in the use of these systems will be provided, strong IT skills are essential, as is the ability to pick things up quickly.

These roles are finance-orientated and the primary duties include setting up purchase orders and processing vendor and debtor invoices. As such it is essential that you can demonstrate a high level of accuracy and the ability to problem-solve.

You will provide support to a wide range of internal and external customers, so well-developed customer care skills are required.  The ability to communicate clearly, both verbally and in writing, is also essential to this role. 

Duties may include:

  • Raising orders and paying invoices using the SAP system and liaising with HD One (the corporate team processing financial transactions).
  • Working with colleagues across the service to ensure tight deadlines are met for processing of invoices.
  • Dealing with external vendors – including setting up vendors on SAP and dealing with invoice queries.
  • Using the SAP system to allocate credit notes in relation to invoices received.
  • Investigating and resolving queries which appear in the SAP Portal Inbox.
  • Use SAP Business Intelligence to produce reports.
  • Providing general administrative support to colleagues in a variety of teams, including word processing, data input and the collation of information.
  • Provide support and advice to colleagues in different teams.

It is essential that you have a flexible and ‘can do’ attitude, possess excellent customer care skills and good IT skills and that you are familiar with a variety of computer packages in particular Microsoft Office and that you are able to demonstrate business and administrative skills to NVQ level 2.

Please refer to the Day in The Life documents for further information.


EmmaL Smith is the manager for this role, please contact them on 01484 221000 for an informal discussion, or if you need any more information. 
We know there’s a wealth of talent among people who have a disability and we encourage applications from people with all differing abilities. So, if you need any support completing an application form, or any other format for the application or Job Description please contact the Recruitment Team for help by email: jobs@kirklees.gov.uk or phone: 01484 221000 and ask for ‘Recruitment’.
We are committed to safeguarding and promoting the welfare of vulnerable adults and children and young people and expect all staff and volunteers to share this commitment.

12 February 2023, 11:55 PM

Important Information

This vacancy is closed to applications.